Foster Handbook


1. How to "find" your foster dog

There are several options how you can get your hands on your first/next foster dog.

1) You can keep a close eye on the posts on our Foster & Volunteer Facebook page where immediate needs are posted consistently. Since you are an approved foster, you can simply comment and offer your help. 

2) You can ask your foster coordinator to help you find a suitable foster dog.

3) Lastly, you can post on the Foster & Volunteer Facebook page yourself and mention that you are ready for a new fur friend. Please briefly describe the type of dog you can foster (weight restrictions, age, your household situation, etc).


2. Fill out the Foster Dog Intake Form (within 48 hours of receiving your foster dog)


This form is very important for our admin team to be able to track where the dog is currently located and to set him up with a Facebook thread for all future communication. 

The information provided will also help our marketing team setting the dog up with all basic information on our Website.

IMPORTANT! Please take a photo or scan the dog's medical/shelter records and post them on his/her messenger thread once it is set up. This also needs to be done with all records you receive from a vet while in your care.


3. Fill out the Medication Request Form (within 48 hours of receiving your foster dog)


Please order the following and get them started immediately after receipt:

- Heartworm Preventative (dogs > 6 weeks old)

- Flea & Tick Preventative (dogs > 6 weeks old)

- Dewormer (dogs > 6 weeks old; unless you get the dog from another foster who has already completed this. (Please confirm!)


Please check off any other medication listed on the form (if applicable) or message Lisa McClanahan if you are unsure.

Please don't list spay/neuter or other procedures on this form since they have to be taken care of by a vet.

*Medications will be mailed to you once your request is processed. Please allow up to 7 days for delivery and if not received in time, contact Lisa McClanahan.


Heartworm and Flea & Tick Preventatives are to be given to the dog the same day every month. Please make a note in your calendar on the next date they are due. Setting a reminder ten days before that date will allow you to re-order the medications right in time.


4. Check the Medical Checklist to see if your Foster Dog needs to see a Vet


Please check first which of these vaccines your foster may have already received at the shelter. If additional care is needed, please schedule an appointment with one of our approved vets.

Basics for Dogs > 6 weeks old: 

- Two Rounds of DHPP

- Bordetella

- Rabies (dogs > 14 weeks old)

- Spay/Neuter (dogs > 6 months old)

- Heartworm Testing (dogs > 7 months old; unless the shelter has already tested for this. Please confirm!)


Medical Checklist for Dogs 1 year+ can be viewed and printed here.

IMPORTANT: Puppies may need additional care. See checklist for puppies <12 months old here.


5. Make sure you are added to your Foster Dog's Facebook Messenger thread for all future Communication

Now please provide the following:

- Clear photos, including a head shot and other fun pictures that reflect your dog's personality. Outdoor photos preferred. High-quality photos will help your house guest get adopted out faster.

- All relevant information about your foster dog that will help the marketing team put together a detailed biography for our Website. This should be updated on your thread as you get to know your foster. 

6. Optional

Spread the word about your foster on your own Facebook or Instagram page, on Nextdoor and/or any other platform you are on.


7. Help potential Adopters getting to know your Foster Dog

Once you are provided with the contact information of a potential adopter, please reach out to them within 48 hours and give them all relevant information about the dog. This is also a great opportunity for you to get a feel for the adopter and if you have any concerns at all about the well-being of your foster dog in his new home, please let your Application Coordinator know. 

If the adopter is still interested in moving forward and lives within driving distance to you, you can now schedule a meet and greet with them. This can happen at a public place, such as a park, at your home or their home. This really depends on your comfort level. 

Once the applicant is ready to adopt, they can find the contract and make the adoption payment ($250 for Texas and $450 for out-of-state adoptions) on our Website under the Adopt tab.

The dog CANNOT BE RELEASED to the adopter without confirmation of contract, payment and all of the dog's paperwork (medical and shelter records). Please confirm that all of your foster's documents are complete.


8. If your Foster needs to go on Transport

To be transported out of Texas, your foster dog will need to be up-to-date on the following vaccines:

- Two Rounds of DHPP

- Bordetella

- Rabies (dogs > 14 weeks old)

- A negative heartworm test (dogs > 7 months old), unless they were recently treated for heart worm (this information should be included on their vet records)

- Spay/Neuter documentation (> 6 months old)


You will also need a Health Certificate from a vet that was issued 5 to 8 days before transport delivery date. Your foster dog MUST be seen by a vet in person to receive this certificate.


Drop-off location and a list of all required items to be sent with your dog can be found here.


Please note: Drop-off is always on a Thursday at 3 available locations (see here). Unfortunately, this may not be convenient for many of you who work full-time. If you realize that you won't be able to take your foster dog to transport yourself, please post for help on our Addicus' Legacy Foster and Volunteers page on Facebook or on the TX fosters thread a week before transport. A lot of times, you may have to drop off your foster dog with someone who is willing to help out the night before.

Lastly, please ensure that you were added to the Facebook Messenger thread for your transport date. Pamela Fron will provide you with all necessary updates and schedule changes a few days before.



Are you a 1st Time Foster?


Please request to be added to our closed Addicus' Legacy Foster and Volunteers group on Facebook and introduce yourself via brief post. In order to be approved to the group a bit faster, please mention in the Q&A section that you are an approved foster.



We believe this should answer the most common foster questions but if you still need further assistance, please reach out to Veronica Barillas.